e-Office

  1. Objective: The need for transforming conventional government offices into more efficient and transparent e-offices, eliminating huge amounts of paperwork has long been felt. The eOffice product pioneered by  National Informatics Centre (NIC) aims to support  governance by using in more effective and transparent inter and intra-government processes.

     eFile, an integral part of eOffice suite is a system designed for the Government departments, PSUs, Autonomous bodies to enable a paperless office by scanning, registering and routing the inward  correspondences along with creation of file, noting,  referencing, correspondence attachment, draft for approvals and finally movement of files as well as receipts.

  2. Introduction: eFile, is a workflow based system that replaces the existing manual handling of files with a more efficient electronic system. This system involves all stages, including the diarisation of inward receipts,  creation of files, movement of receipts and files and finally, the archival of records. With this system, the movement of receipts and files becomes seamless and there is more transparency in the  system since each and every action taken on a file is recorded electronically. This simplifies decision making, as all the required information is available at a single point.
     It envisions a paperless office, with increased transparency, efficiency and accountability of the organization.
     A revolutionary product aimed to make office work like never before in the history of Indian Governance, is based on the Thirteenth edition of Central Secretariat Manual of Office Procedures (CSMoP)  of the Department of Administrative Reforms & Public Grievances (DARPG), Govt. of India.
  3. Need of eFile: Information technology has changed the life style of people over a period of time. At the same time, environment plays a major role in the innovation of technology, and later technology became the  need of the society. Files and receipts became an important entity in any organization. There may be thousands of paper documents in the form of Files/Receipts being dealt in an organization on a  daily basis. Keeping record of these paper documents, their movement and safety involves lots of time, money and efforts which in turn decreases the efficiency and productivity of an organization.
     So any organization looking for a solution that will allow them to capture the documents in digital form, archiving them with some basic information for fast retrieval, movement of the document with  the comment/remark, opening of file to bring all related documents in one folder, noting on file, movement of file for approval finally issuance of letter to the sender can go for this product.
     What began with the development and implementation of the File Tracking System which was a major step towards Less Paper Office, NIC (National Informatics centre) always in forefront in the  adoption of new enabling technologies in information and communication technology to meet the need of the organization/society, paved the path for the eFile a workflow based product enabling end  to end electronic file movement across the government. Manual techniques for diarising, moving and recording of Files/Letters, makes the tracking of those files/letters a very difficult task, thus  delaying the work and decreasing the efficiency. Due to the inefficiency of tracking with the manual system, there arose a need for a Computerized File Tracking System.
     An automated office attempts to perform the functions of ordinary office by means of a computerized system. In a manual office scenario, there are thousands of letters and files and their manual  tracking is not a very easy task. A computerized File Tracking System enables users to track these letters and files within seconds. Also, dispatch and record keeping are made easy. It ensures proper  distribution of work load, thus increasing the efficiency of the system and bringing transparency to the system. The system simulates the manual system in a digital environment.
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e-Office File Management System.

eFile Modules